Pruvio – Your Procurement. Automated. | Virtual Shared Service Center

Shared Service Center

Why a Virtual SSC?

The market is moving. You should move faster.

SSCs Are Mid-Market Reality

Over half of German mid-market companies already use Shared Service Centers
Key areas: Finance, accounting, procurement, IT
The trend is accelerating – most SSCs were set up in recent years

But Building One Is Expensive and Slow

Traditional SSC setup: up to 1 million EUR investment
Implementation time: 1 to 2 years
Ongoing staff costs, office space, and turnover
Consulting firms charge six-figure fees just for the concept

Pruvio Is Your SSC – From Day 1

0 EUR setup costs
5 minutes setup instead of 2 years implementation
AI instead of clerks – scales without headcount
From 79 EUR/month instead of 50,000 EUR/year per employee

Comparison

Traditional SSC vs. Consulting vs. Pruvio

Three paths to a Shared Service Center – only one is ready instantly.

	Traditional SSC	SSC Consulting (KPMG, BDO)	Pruvio
Setup Cost	500k – 1M EUR	200–500k EUR (consulting only)	0 EUR
Setup Time	12–24 months	6–12 months (concept only)	5 minutes
Ongoing Cost	25–40k EUR / FTE / year	Not included	From 79 EUR / month
Minimum Size	20–30 FTEs	From 1 project	From 1 user
Scaling	Linear (more staff)	Not applicable	Instant (AI scales)
Break-Even	1–2 years	Never (consulting only)	Immediate
Location Required	Yes (68% on-site)	No	No (cloud)
Talent Shortage	Major problem	Not affected	Not affected (AI)
24/7 Available	No (shifts are expensive)	No	Yes
Error Rate	Human (2–5%)	Not applicable	<1% (AI-validated)

Why invest hundreds of thousands when Pruvio delivers the same in 5 minutes?

Start for free

Myths

What Mid-Market Companies Often Think – And Why It's Wrong

Precisely where processes have grown organically and depend on individuals, the biggest inefficiencies occur: invoices are double-entered, early-payment discounts are missed, knowledge depends on single employees. Pruvio brings structure without removing flexibility – with industry-specific compliance packages for construction, IT, pharma, security, FM, and logistics.

Traditional SSCs require a minimum of 20 to 30 employees. Pruvio works from 1 user. Whether you have 10 or 1,000 suppliers – the AI scales with you without costs increasing proportionally.

You decide what gets automated and what doesn't. Pruvio handles the routine (reviewing invoices, collecting documents, creating reports). Strategy, negotiation, and supplier relationships stay with you. Just like a real SSC – without the bureaucracy.

True – a traditional SSC costs up to 1 million EUR to set up plus ongoing staff costs. Pruvio costs from 79 EUR/month. A typical mid-market company with 200 suppliers saves around 48,000 EUR per year compared to manual processing.

Services

Five Services. One Platform.

Each service replaces a standalone tool – or an entire department.

Invoicing

E-Invoice, Approval, Matching

Validate ZUGFeRD & XRechnung
Create e-invoices (wizard)
4 channels: Upload, Outlook, Gmail, IMAP
3-way matching (PO, delivery note, invoice)
DATEV / Lexoffice / SevDesk export

75% less manual invoice review

Master Data & Suppliers

Hub, Scorecard, Onboarding

Vendor hub with duplicate detection
Supplier scorecard (weighted)
Self-assessment (22 questions, token)
Onboarding workflow (5 steps)
Certificate manager & expiry alerts

60% faster supplier onboarding

Add-on Module

Pruvio Source

Sourcing, Tenders, Auctions

Tenders with AI analysis
Live auctions (English/Dutch)
Rate cards & framework agreements
Price comparison matrix
ERP/SAP export

84+ API endpoints

Compliance & Risk

AML, Monitoring, Heatmap

Sanctions lists (EU + UN + OFAC)
360° risk score (5 dimensions)
Compliance calendar & deadlines
Predictive risk scoring (ML)
10 industry compliance packages

100% automatic compliance updates

Analytics & Reports

KPIs, Dashboards, Report Builder

20+ KPIs & dashboards
Savings tracker (plan → realized)
Report Builder (PDF & Excel)
Budget vs. actual & Herfindahl index
Scheduled report delivery

17 widget types in Report Builder

ROI Calculator

What Does Pruvio Save You?

Move the sliders – and see live how much time and money you save.

Number of Suppliers 50

Invoices / Month 100

Procurement Employees 5

Avg. Gross Salary / Month €4,500

€0

Savings / Year

0 h

Hours Saved / Year

0

FTE Equivalent

Recommended plan: Guard

Start Plan

For Whom

Who Benefits from Pruvio?

Procurement Manager

"I manage 200 suppliers in Excel and review invoices manually."

Automated invoice review, scorecards, spend dashboards, and tenders – all in one tool.

Solution for Procurement →

CFO / Management

"I get reports at the end of the month – and only as PDF."

Real-time KPIs, budget vs. actual, Report Builder with automated delivery. Make decisions, don't search for data.

Solution for CFO →

Category Manager

"Tenders run via email. Price comparisons are done in Excel."

Pruvio Source: tenders, live auctions, AI analysis, and scenario optimization – all digital.

Pruvio Source →

Tax Advisors

"Clients send PDFs, I have to manually book everything in DATEV."

Multi-client portal, DATEV batch import, automated invoice review. More clients, less effort.

Solution for Tax Advisors →

By the Numbers

Results That Speak for Themselves

Compliance Packages

10 Industries. Pre-configured.

Documents, certificates, audit questions, and briefings – tailored for your industry. Ready to use immediately.

Automotive

Planned

Food & Beverage

Planned

Public Sector

Planned

Textile & Fashion

Planned

Pricing

Transparent and Fair – from 0 EUR

Start for free. Upgrade as you grow. No hidden costs.

Free

0 EUR

Try it out & readiness check

20 searches / month
3 e-invoice checks / day
Readiness check (unlimited)
10 partners in watchlist

Start Free

Pro

29 EUR / month

Small businesses, founders

Unlimited search
50 e-invoice checks / day
50 partners monitored
Email alerts
DATEV export (basic)

Get Started

Guard

79 EUR / month

SMEs with e-invoicing mandate

Everything in Pro
Unlimited e-invoice checks
Outlook + Gmail + IMAP
200 partners monitored
3 report templates
+ 1 compliance package

Get Started

Compliance Radar

149 EUR / month

Procurement departments

Everything in Guard
Unlimited watchlists
Sanctions list screening
10 report templates, 5 schedules
+ 3 compliance packages

Get Started

Enterprise

from 349 EUR / month

Corporations & advisory firms

Everything in Compliance Radar
REST API + Webhooks
SSO (SAML/OIDC)
White-label / client portal
Unlimited reports & schedules
+ Unlimited compliance packages

Contact Us

Add-on Modules

Available with any plan from Guard and above.

Pruvio Source – Strategic Procurement

Starter

249 EUR / month

Up to 5 events / month

Tenders & invitations
Bid comparison matrix
AI summary

Professional

499 EUR / month

Up to 20 events / month

Everything in Starter
Live auctions
Scenario optimization
Templates & benchmarks

Enterprise

899 EUR / month

Unlimited events

Everything in Professional
Rate cards & framework agreements
Approval workflows
ERP/SAP export

Pruvio Comply – Contractors & Briefings

Starter

149 EUR / month

Up to 50 contractor employees

Locations & departments
Contractor management
Basic briefings

Professional

299 EUR / month

Up to 200 contractor employees

Everything in Starter
Briefing templates
Qualification tracking
Compliance dashboard

Enterprise

549 EUR / month

Unlimited employees

Everything in Professional
Custom workflows
Multi-location & SSO
API access

Compare All Plans →

FAQ

Frequently Asked Questions

A virtual SSC bundles recurring processes like invoice review, master data maintenance, compliance, and reporting in one central platform – without a physical department, without additional staff. Pruvio automates these processes with AI.

Most customers see a 50-75% time savings on invoice review in the first month. Break-even is typically at 2-4 weeks, depending on invoice volume and number of suppliers.

Yes. Pruvio exports to DATEV (EXTF), Lexoffice, and SevDesk. Via the REST API (625+ endpoints) you can connect any ERP. For SAP and Oracle, we offer dedicated connectors in the Enterprise plan.

Pruvio Source is the add-on module for strategic procurement. It includes tenders, live auctions, AI-powered bid analysis, scenario optimization, and rate cards. Available from the Guard plan.

Pruvio Comply is the add-on module for contractor management. It covers location management, briefings, worker qualifications, and safety instructions – ideal for companies with many external contractors on site.

Yes. Pruvio reads PDF invoices via OCR (Tesseract) and converts them to structured data using AI (Claude API). You can also convert PDFs directly into e-invoices (ZUGFeRD/XRechnung).

The Report Builder offers 17 widget types (spend, savings, invoices, compliance, etc.). Create templates via drag & drop, schedule automated deliveries, and export as PDF or Excel – with Pruvio branding.

Yes. Pruvio uses Claude (Anthropic) as the primary LLM for the AI assistant, bid analysis, PDF extraction, and document recognition. For embeddings, we use OpenAI text-embedding-3-small. All data stays in the EU.

A Shared Service Center bundles repetitive administrative tasks into a central unit – for example invoice review, master data maintenance, or compliance management. Large corporations run SSCs with hundreds of employees in locations like Prague, Bucharest, or Manila. Over half of German mid-market companies already use the SSC concept. Pruvio makes the same principle accessible to any company – AI-based instead of staff-based.

Pruvio replaces the operational tasks of an SSC: reviewing invoices, onboarding suppliers, collecting compliance documents, preparing tenders, and creating reports. What Pruvio does not replace: strategic decisions, negotiations, and personal supplier relationships. Just like a real SSC – clerks handle the routine, procurement experts handle strategy.

Consulting firms like KPMG or BDO offer SSC consulting for six-figure fees. In the end you have a concept – but still need to build and operate the SSC yourself. With Pruvio you skip that step. The platform IS your SSC – from day 1, without an implementation project.

Immediately. Unlike a traditional SSC setup (1 to 2 years), you can set up Pruvio in 5 minutes and immediately validate your first invoice or onboard your first supplier. Most customers see measurable time savings within the first week.

Yes. Pruvio is hosted in Germany (Hetzner, Frankfurt), does not process data outside the EU, and is fully GDPR compliant. All data is encrypted in transit and at rest.

Pruvio offers approval workflows with multi-step authorization, delegation, and timeout escalation. Critical alerts are automatically routed to the right person – via email, Slack, or Teams.

Your Procurement. Automated.

Why a Virtual SSC?

SSCs Are Mid-Market Reality

But Building One Is Expensive and Slow

Pruvio Is Your SSC – From Day 1

Traditional SSC vs. Consulting vs. Pruvio

What Mid-Market Companies Often Think – And Why It's Wrong

Five Services. One Platform.

Invoicing

Master Data & Suppliers

Pruvio Source

Compliance & Risk

Analytics & Reports

What Does Pruvio Save You?

Comparison: Nearshore SSC

Who Benefits from Pruvio?

Procurement Manager

CFO / Management

Category Manager

Tax Advisors

Results That Speak for Themselves

10 Industries. Pre-configured.

Construction

IT & Software

Mechanical Engineering

Logistics & Transport

Pharma & MedTech

Electrical Engineering

Chemistry

Metal Processing

Energy

Facility Management

Automotive

Food & Beverage

Public Sector

Textile & Fashion

Transparent and Fair – from 0 EUR

Free

Pro

Guard

Compliance Radar

Enterprise

Add-on Modules

Pruvio Source – Strategic Procurement

Starter

Professional

Enterprise

Pruvio Comply – Contractors & Briefings

Starter

Professional

Enterprise

Frequently Asked Questions

Ready for Your Virtual SSC?